Employee Training Manager
A simpler way to manage workforce compliance
A simpler way to manage workforce compliance
One system for Training records, live Safety Training Matrix, evidence and workforce compliance — audit-ready every day.
Employee Training Manager (ETM) by Onecard manages training records, licences, certifications, and competencies across your entire organization. When your Training records management system integrates with your safety management software, you gain complete visibility, accountability and the evidence to prove workforce compliance.
ETM isn't a safety management system or an LMS. It's a Training Management System (TMS) that manages the evidence behind workforce compliance.
When an auditor or regulator arrives, they don't just want to see your Safety Management System. They want evidence that your employees are trained, competent, licensed and authorized to perform their role.
Safety Management Systems manage hazards and incidents. A LMS manage online learning. Employee Training Manager is a Training Management System (TMS) that integrates with your Safety Management System, HR and LMS to provide a single source of truth for workforce compliance evidence.
Your safety management software is built to manage risk and hazards — not to structure training records, track competency sign-offs, or manage license expiry. Without a dedicated training records management system, that structured evidence simply doesn't exist when auditors ask for it.
Manual tracking cannot scale across multi-site workforces and complex role-based compliance requirements. When OSHA, WHS, or HSE auditors ask for proof of workforce competency, spreadsheets create liability — not confidence. The cost of non-compliance vastly outweighs the cost of a system.
Without automated expiry tracking, workers operate with lapsed licenses and certifications go unrenewed — exposing your organization to serious safety and legal risk. See what's expiring before it expires. Act early. Save the claim, the fine, and the reputational damage.
Without a live Safety Training Matrix and real-time reporting, managers can't see who is trained, competent, licensed or overdue. Employee Training Manager gives people leaders instant visibility of workforce compliance without increasing administrative effort.
When you implement a Training Management System (TMS) like Employee Training Manager, it integrates with your Safety Management System, HR and LMS to provide a single source of truth for workforce compliance evidence, supported by a live Safety Training Matrix, real-time reporting and instant visibility for managers and auditors.
Automate OSHA, WHS and HSE training records, license expiry, live Training Matrix updates and compliance reporting. Save hours of administration, reduce costs and give managers instant visibility of workforce compliance. Create a live Training Matrix in seconds—not days.
Clients and regulators increasingly require documented proof of workforce compliance. With ETM, you can generate audit-ready evidence for OSHA, WHS and HSE in minutes. Prove employees are trained, competent, licensed and authorised with complete evidence packs.
Real time visibility across every site, every role and every compliance requirement. ETM combines your Training Matrix, reporting and workforce compliance evidence in one system, giving managers instant visibility and confidence during audits.
See how one organisation in a high-compliance, safety-critical industry moved to a single, audit-ready view of workforce training and evidence with ETM.
"ETM gave us one place to see who's trained, who's current, and where the gaps are — no more chasing spreadsheets before an audit."
Rohan Green — Marine Technician, Australia (MTA) and Chair, Henderson Alliance
The power isn't one feature. It's bringing together training records, training and skills matrices, competencies, licences, evidence, bookings and reporting in one connected Training Management System.
Everything connected in one system
Centralised, date-stamped, evidence-backed
Expiry tracking with automated alerts
Linked to roles and safety requirements
Certificates and sign-offs stored and linked
Scheduling and completion tracked
Audit-ready reports on demand
Employee Training Manager makes workforce compliance easier to manage by bringing employee records, training, competencies, licenses, evidence and Training Matrices together in one system. When you need help, you'll speak to experienced people who understand workforce compliance.
Employee Training Records — Compliance & Evidence
Every step is connected. Every record is structured. Every piece of evidence is attached and linked—so you can prove safety compliance anytime, to anyone.
Define exactly what training each role requires — mapped to your safety framework, regulatory obligations, and license requirements. Link to your training needs analysis to close gaps proactively.
Schedule sessions and manage attendance through the integrated employee training booking and scheduling software — all linked back to records automatically. ETM also tracks employee CE and CPD points for accreditations.
Record completions, assessment results, and competency sign-offs directly against each individual's training record in real time — no copy-paste, no manual re-entry.
Upload certificates, licenses, tickets, assessments, and sign-off documentation — all stored against the record, searchable, and retrievable in seconds when an auditor asks.
Automated alerts notify managers and employees when licenses, certifications, and training are due for renewal — so you act before expiry, not after the incident.
Generate compliance reports, Training Matrix reports and evidence packs on demand—formatted for OSHA, WHS, HSE, regulators, clients and internal audits. In minutes, not days.
ETM supports SOPs, work procedures and Verification of Competency (VOC) processes as part of a structured employee capability pathway. Every stage of training, supervision, assessment and sign off can be date stamped, evidence backed and aligned to your company terminology and compliance requirements.
This provides organizations with a clear, auditable process for verifying workforce capability, reducing safety risk and supporting compliance across sites, roles and high risk activities.
First exposure. Induction complete. Record created and evidenced.
Working under supervision. Observations recorded. Progress tracked.
Operating independently. Competency demonstrated and documented.
Formal sign-off recorded. Evidence attached. Record finalised.
ETM delivers the compliance reports your business needs — without manual data extraction or spreadsheet gymnastics. Every report draws from live workforce compliance records, so what you see is accurate, current and ready to share.
Reports are designed for the people who need them — whether that's a safety manager preparing for an audit, a people leader checking their team, a training coordinator tracking completions, or an employee checking their own record and what's coming up for renewal.
When you can see the employee training matrix across every site and role, you can identify gaps before they become incidents — and act on them with a few clicks through to the employee training booking and scheduling software.
Who is compliant, who is expiring, who is overdue — by role, site, or team. Ready for regulators and clients.
Full view of upcoming licence and certification expiry across the workforce — with renewal action built in.
Visual workforce capability map providing a Training Needs Analysis (TNA), showing training status, upcoming expiries and compliance gaps by role and site.
Complete training history with evidence, sign-offs, and certificates — packaged for OSHA, WHS, or HSE audits.
People leaders get a clear view of their team's status — no admin required, no waiting on HR or L&D.
Employees see their own record, upcoming renewals, and completed training — clear, accessible, and current.
ETM is not just a tool for the training team. It delivers real value to every level of the organisation — from the safety manager to the frontline employee.
Get a real-time, evidence-backed view of workforce compliance across all sites. Stop chasing records — start proving compliance on demand.
Empower team leaders to take ownership of their team's compliance — without adding admin burden or requiring training in complex systems.
Give employees visibility of their own record — what they've completed, what's coming up, and what they need to stay current and protected.
ETM is designed to be easy to use and easy to set up. Most organizations configure the system themselves using our integrated setup tools, comprehensive How-To Hub and guided videos. If you're importing existing employee records, we recommend cleansing your data first to ensure an accurate and reliable foundation.
If you need help, we're here. Whether it's a software question or guidance on structuring ETM to reflect your roles, sites, competencies and compliance workflows, our team understands workforce compliance—not just software.
If you're importing employee records, our team can also help review your data structure before import, helping you start with accurate, well-organised workforce compliance records.
ETM is cloud-based and configured to your organisation's structure. Most clients are up and running quickly — without lengthy implementation projects or specialist IT resources.
Automated records, expiry alerts, and on-demand reporting replace the manual processes that currently consume your team's time. ETM removes the administration burden — it doesn't create a new one.
When you have a compliance question, a reporting requirement, or need guidance on configuring the system for a new site or role — you speak to someone who can actually help, not a chatbot or a ticket queue.
Your Safety Management System manages hazards, incidents and risk. ETM securely connects your Safety Management System, HR and LMS to manage workforce training records, licenses, competencies and compliance evidence from a single source of truth.
Using our Integration Agent or APIs, ETM securely exchanges data with your existing business systems, reducing duplicate data entry while keeping workforce compliance records accurate, current and audit-ready. Enterprise security includes mandatory two-factor authentication (2FA), encryption of data in transit and at rest, role-based security and a complete audit history.
Built for high-risk industries operating under OSHA, WHS, HSE and multi-jurisdiction workforce compliance requirements.
Connects · Structures · Verifies
Whether it's an OSHA, WHS or HSE regulator, an ISO audit, an accreditation body or a client audit, organizations must prove their workforce is trained, competent, licensed and authorised. Many achieve this without a Training Management System—but at the cost of hours chasing records, preparing evidence and unnecessary stress.
Employee Training Manager provides a single source of truth for workforce compliance, giving you confidence your evidence is accurate, current and audit ready every day—not just on audit day.
Workers operating with expired licences, unverified competencies, or lapsed training are a serious safety risk. Without visibility of who is qualified to do what, you cannot prevent incidents — only react to them.
OSHA, WHS, and HSE regulators issue significant penalties for organisations that cannot demonstrate compliance. Fines, improvement notices, and prosecution are all on the table when your records are incomplete or unstructured.
Major clients — especially in construction, resources, healthcare, and logistics — require documented proof of workforce compliance. Without it, you don't make the shortlist. With ETM, you provide that evidence in minutes.
Built for the evidence layer — structured to support your safety management software, not duplicate it.
Assign specific training and license requirements to each role. Track compliance status, expiry, and gaps across your entire workforce in real time — by site, team, or individual.
Integrated employee training booking and scheduling — manage sessions, attendance, and delivery with every booking linked directly to records and compliance status.
Visual, reportable employee safety training matrix — see who is trained, who is expiring, and where the gaps are. Updated in real time as training is completed.
Track licenses, tickets, and certifications with automated expiry alerts — for managers, HR, and the employees themselves. Stay ahead of renewals before they become a safety or legal risk.
Attach certificates, assessments, and sign-off documentation directly to training records. All evidence is searchable, retrievable, and structured — ready for any audit request in seconds.
Manage training compliance across multiple sites, business units, and jurisdictions from a single system of record. One view. Every site. Every role. Every compliance requirement.
Employee Training Manager provides a structured system for managing safety training records, licenses, inductions, SOP acknowledgements and competency evidence in one place. This gives organizations clear visibility of workforce compliance while reducing manual administration and spreadsheet risk.
ETM tracks certifications, Verification of Competency (VOC) records, licenses and expiry dates across employees, contractors, teams and locations. Automated alerts and live reporting help organisations identify upcoming renewals and compliance risks before they become safety issues.
ETM provides audit ready reporting with date stamped training records, competency assessments, evidence attachments and employee history tracking. This allows organizations to quickly demonstrate workforce capability and compliance during audits, client reviews and safety inspections.
ETM allows supervisors and authorised users to upload certificates, VOC assessments, sign off forms and supporting evidence directly against employee records. This creates a clear, traceable compliance history linked to workforce capability.
ETM replaces manual spreadsheets and disconnected systems with automated tracking, live reporting and configurable expiry alerts. Managers can quickly see compliance gaps, overdue requirements and workforce readiness without manually chasing records.
ETM supports employees, contractors, labour hire and temporary workers within the same structured compliance system. Organizations can manage inductions, role requirements, licenses and safety records consistently across their workforce.
ETM includes live safety training matrix and graded skills matrices, competency tracking and workforce reporting tools that provide instant visibility of compliance status, role requirements and training gaps across teams, sites and operational areas.
ETM gives your organization the structured evidence, audit trails, and compliance reports you need — without replacing the safety management systems already in place. When your employee records management system and safety management software work together, you have everything you need to pass audits, win contracts, and build a healthier safety culture.
