A simpler way to manage workforce compliance
When an auditor arrives, they don't ask to see your LMS.
They ask to see the evidence of training and compliance.
Can you provide it?
With Employee Training Manager (ETM) by Onecard, you can. Our platform helps organisations manage the evidence of workforce training, competencies, licences, qualifications and compliance from a single source of truth.
Most organisations have an LMS. And for delivering online content — inductions, e-learning modules, short courses — it does exactly what it was designed to do.
The problem is that online content typically represents around 10 percent of what an organisation actually needs to demonstrate workforce competency and compliance. The LMS records that an employee completed a module. It does not tell you whether that employee can safely perform the task, whether their licence is current, or whether a supervisor has signed off on their practical competency.
When an auditor, a client or a regulator asks for evidence, they are not asking for a list of completed e-learning modules. They are asking for a complete picture of workforce capability — who is competent, who is current, who is compliant, and what evidence supports those decisions.
That is the gap an Employee Training Management System fills. It sits alongside your LMS, capturing the broader evidence picture that workforce compliance actually requires.
Your LMS is one tool. Employee Training Manager is the whole toolkit.
Most organisations already have an LMS. What they're missing is the system that manages everything the LMS can't — the evidence, the competencies, the licences, the proof that your workforce is actually ready.Scout — ETM Training Advisor · Employee Training Manager
| Capability | LMS One tool |
Employee Training Manager (ETM) The toolkit |
|---|---|---|
| Deliver online training content and e-learning | ✓ Yes | — |
| Record course completions | Limited — online content only | ✓ Yes — all training types |
| Conduct online assessments and quizzes | ✓ Yes | — |
| Single source of truth for all training evidence LMS completions, practical assessments, licences, observations, supervisor sign-off |
— | ✓ Yes |
| Track licences, qualifications and expiry dates | — | ✓ Yes |
| Track CPD hours, CE credits and professional development requirements | Limited | ✓ Yes |
| Live employee training matrix | — | ✓ Yes |
| Graded skills and competency matrix | — | ✓ Yes |
| Supervisor sign-off and practical observation records | — | ✓ Yes |
| Hierarchical access — people leaders, site managers and executives each see their level in real time | Limited | ✓ Yes |
| Role-based gap analysis and workforce readiness | — | ✓ Yes |
| Audit-ready evidence packs on demand | — | ✓ Yes |
| Integrates with your LMS, HRIS, OSHA, WHS and HSE systems | — | ✓ Yes |
See how Employee Training Manager differs from an LMS — and why the difference matters when the auditor arrives.
Most organisations already have an HRIS to manage people, an LMS to deliver training content, and in many cases an OSHA, WHS or HSE system to manage safety. What they are missing is the layer that connects all of them — capturing the compliance evidence, competency records and training history that none of those systems was designed to hold.
Employee Training Manager (ETM) integrates with your existing systems. It does not compete with your LMS, your HRIS or your safety platform. It connects them — pulling together the evidence those systems generate and the evidence they cannot capture — into a single, audit-ready source of truth.
Your LMS tells you someone completed a module. Your HRIS tells you their job title. Your safety system tracks incidents. ETM tells you whether that person is competent, current and compliant — and gives you the evidence to prove it.
Employee Training Manager integrates with your existing systems — and captures everything they cannot.
Your HRIS knows who your people are. Your LMS knows what courses they've done. Your safety system tracks incidents. Employee Training Manager is the layer that connects them and answers the question every auditor actually asks.Scout — ETM Training Advisor · Employee Training Manager
Completing training does not prove competency. A course completion tells you an employee watched a video or passed a quiz. It does not tell you whether they can perform the task safely and independently in a real work environment.
To demonstrate workforce readiness, organisations need to know:
When the auditor arrives, they won't ask to see your LMS. They'll ask to see evidence of competence. Employee Training Manager manages that evidence — all of it.
Completing a course doesn't mean someone is competent. It means they completed a course. The evidence of competence — the assessments, the sign-offs, the observations — that's what an auditor wants to see. That's what Employee Training Manager is built to hold.Scout — ETM Training Advisor · Employee Training Manager
Employee Training Manager is built around the three questions every auditor asks. Can you prove your workforce is competent, current and compliant?
Not just completed — actually competent. Graded assessments, supervision levels, observations and historical evidence join together to ensure an employee is ready for the task, with the proof to back it.
Are licences, qualifications and training records valid today? Track expiries, refresher requirements and renewal dates automatically — and receive alerts before records lapse.
Can you produce the evidence when asked? Store records, assessments, licences and supporting documentation against the employee record and generate audit-ready reports on demand.
Manage all workforce training and compliance records from a single system — your training records management hub, your competency evidence store and your workforce compliance software, all in one place. No spreadsheets. No disconnected folders. No chasing records across multiple platforms when an auditor arrives.
ETM brings your training records, competency evidence, licences, qualifications and compliance history together in one place — accessible, reportable and audit-ready at any time.
Instantly see workforce training status across your entire organisation. The Employee Training Matrix identifies who is compliant, who is expiring, who is overdue and where gaps exist — and it updates automatically as records are added, renewed or expire. No manual spreadsheets. No out-of-date reports.
Move beyond a simple competent or not competent rating. ETM lets you create your own grading levels using your organisation's terminology, so your skills matrix reflects how your business actually assesses capability.
Track progression over time and maintain a complete history of competency development against each employee record.
Manage face-to-face, in-house and external training events from within ETM. Create classes, schedule sessions, send invitations, manage attendance and record outcomes — all directly against the employee record. Track completed, pending, no-show and exception results without leaving the platform.
All training events — whether delivered internally or by an external provider — automatically update the employee's training record and contribute to CPD hours and CE credit tracking.
Define the training, competencies, licences and qualifications required for each role — set what is mandatory and what is desirable. ETM automatically identifies gaps, enforces your compliance framework without manual chasing and feeds directly into your employee training matrix, making it easy to demonstrate to an auditor exactly what each role requires and whether your workforce meets it. Supports your training needs analysis process at any point in time.
Manage licences, certifications, qualifications and expiry dates from one system. Automated alerts notify you before records expire, so you can act before a compliance issue arises rather than discovering it during an audit. Maintain a complete history of every licence and qualification held.
Attach evidence directly to the employee record. Assessments, observations, supervisor sign-offs, verification records, licences, qualifications and supporting documentation are stored in one location — not lost in SharePoint, buried in a project folder or sitting on a supervisor's desk.
When an auditor asks for evidence, it is accessible in seconds — organised, attached to the right employee and audit-ready when it matters.
Whether you manage a single site or a global multi-site organisation, ETM scales with your business. Built for growing organisations, the platform provides the flexibility to manage workforce compliance across departments, business units, sites and regions — without creating a different system for every location.
Multi-factor authentication (2FA), encrypted data at rest and in transit, role-based permissions, complete audit history and historical record retention — governance and security built into the platform from the ground up.
Empower your people leaders to make informed decisions. With ETM's hierarchical multi-level access and user permissions, privacy is maintained and decision-makers have access to reliable, trustworthy records — in real time, without waiting on HR or safety to pull a report.
The majority of fields in ETM can be customised to your compliance terminology. Combined with the ability to build your own competency library, ETM speaks your language from day one — making adoption easier and embedding the platform as part of your team, not just another system to manage.
Configure once, run with one click. Instant reports, customised filters — so every report shows exactly what you need, every time.
A live view of workforce training status across your organisation. See who is compliant, who is expiring, who is overdue and where gaps exist — filtered by site, department, team or role. Updates in real time as records change.
Go beyond pass or fail. Report on your organisation's own competency grading levels — Under Supervision, Independent, Competent, Trainer, Subject Matter Expert, or whatever terminology your business uses. Track progression and identify who is ready to perform, teach or lead.
Search and filter across your entire training record base. Find every employee who holds a specific licence, completed a particular course, has an upcoming expiry or is missing a required competency. Flexible, fast and exportable.
Maintain a complete audit trail of competency development over time. Track how employee capability has changed, when assessments were conducted, who signed off and what evidence was recorded at each stage — essential for regulated industries and long-term workforce planning.
We took care in making ETM easy to use and easy to get started. But we know that sometimes an organisation's compliance is complex. We pride ourselves on our customer service and support — whether that is through onboarding, ongoing training, or helping out with a compliance question. The ETM support team is there to help, every step of the way. Learn more about our team.
See how Employee Training Manager helps organisations manage workforce training, competency and compliance evidence from a single source of truth.
