Workforce Compliance Software for UK Employers
That Actually Makes Life Easier
Track employee training, qualifications, licences, competencies and skills in one secure live system.
- HSE and ISO Audit Ready Reports
- Live skills matrix and Training Needs Analysis
- Clear evidence for inspections and accreditation
When the auditor arrives, they don’t want to see your spreadsheets.
They want to see evidence. Employee Training Manager (ETM) by Onecard has got you covered.
Health & Safety Training & Compliance Software
Built for UK employers who need structured oversight of HSE training records, competencies and workforce compliance.
From Spreadsheet Chaos to Structured Compliance
Many UK organisations still manage health and safety training records in spreadsheets. While familiar, spreadsheets were never designed to manage role requirements, highlight competency gaps, or support audit ready documentation.
“When you subscribe to ETM you are signing up to a powerful but easy-to-use Employee Training Records Management System.
You instantly gain access to all the tools you need to stay audit-ready.
ETM has date-stamped historical audit trails, CPD and CE tracking, a training and events booking software, a customisable skills and training matrix, visible Training Needs Analysis (TNA), and evidence of compliance records are stored securely in one central system.
Rated 5.0/5 from 8 verified reviews on Capterra.
UK Workforce Health & safety Compliance Made Simple
UK employers must demonstrate that workers are competent, qualified and properly trained for the tasks they perform.
A live Training Matrix and Graded Skills Matrix link roles to legal obligations, company policies, client requirements and site conditions. It turns scattered training records into structured compliance oversight.
With Employee Training Manager, training tracking software, you move from reactive record-keeping to proactive workforce compliance management.
How Employee Training Manager Works
Employee Training Manager is a Training Management System (TMS), skills tracker software and compliance software built to give UK employers clear visibility of health and safety training, qualifications and role requirements.
Define Role Requirements
Start by mapping each job role to its required qualifications, licences, certifications and training. Using the ETM Role Builder, this process takes seconds and requires no technical setup.
Enter Employee Records
Upload training records, certificates and evidence directly into the system. Each record is linked to the employee and matched automatically against their role requirements. Expiry dates are tracked and reminders are generated before compliance gaps occur — no manual spreadsheets, no chasing paper files.
Live Skills Matrix with Instant Compliance Insight
ETM generates a live Skills and Training Matrix that shows who is compliant, where competency gaps exist, what training is expiring, and which roles are at risk. Managers can instantly see workforce compliance status across teams, departments and sites.
Stay Audit Ready
During HSE inspections, ISO audits or client reviews, reports can be generated in seconds. Every qualification, licence and training record is structured and accessible. Clear evidence. Clear accountability.
From the Floor to the Boardroom
Employee Training Manager supports UK organisations that need structured health and safety training tracking and workforce compliance management.
Health and Safety Managers gain real time visibility of training records, qualifications and competency gaps, helping prepare for HSE inspections and ISO audits.
HR and Compliance Teams benefit from centralised training records management that replaces manual spreadsheets with automated compliance tracking.
Operations Managers can confirm workforce competence before work begins using a live Skills and Training Matrix.
Directors and Business Owners gain clearer governance oversight and reduced regulatory risk through audit ready reporting.
Employees benefit from a safer working environment, where training requirements are clearly defined and competence is verified before tasks are assigned.
Powerful, Insightful Reports
Collecting training data and evidence is only half the job. When an HSE inspector or ISO assessor arrives, they don’t want to see your LMS — they want evidence of training and compliance. Reporting is just as important as the records themselves.
Employee Training Manager is built around a set of core reporting tools, including the Training Matrix, the Graded Skills Matrix, CPD/CE Credit Reports, and the Training Search Report.
Fully customisable, one-click reporting. Every report can be filtered by team, site, department, competency level, or individual employee. Once you’ve built a report the way you need it, save it — it’s yours. One click brings it back exactly as you configured it, ready to run again whenever you need it.
Training Matrix
Mandatory and desirable role requirements at a glance — who's compliant, where gaps exist, what's expiring, and which roles are at risk.
Graded Skills Matrix
Real-time workforce capability, shown in your own terminology — independent/competent, Level 1/Level 2, or your system, your way.
CPD / CE Credit Reports
Continuing professional development and continuing education credits, tracked alongside operational training — no separate spreadsheet needed.
Training Search Report
Search and filter training records across your entire workforce, so you find exactly what you need in seconds.
Safety Training Records Tracking FAQs for UK Employers
What is safety training records tracking in the UK?
Safety training records tracking is the process of recording, monitoring and maintaining evidence that employees have completed required health and safety training, certifications and competency assessments.
In the UK, employers must demonstrate that workers are competent for the tasks they perform. Digital workforce compliance software replaces spreadsheets with a live system that tracks qualifications, licences, refresher training and compliance status in real time.
Why do UK employers need to track health and safety training records?
Safety training records tracking is the process of recording, monitoring and maintaining evidence that employees have completed required health and safety training, certifications and competency assessments.
In the UK, employers must demonstrate that workers are competent for the tasks they perform. Digital workforce compliance software replaces spreadsheets with a live system that tracks qualifications, licences, refresher training and compliance status in real time.
How does a Skills Matrix help with workforce compliance?
A Skills Matrix links job roles to required qualifications, certifications and training.
Instead of managing individual records in isolation, a live Skills and Training Matrix shows:
• Who is compliant
• Where competency gaps exist
• What training is expiring
• Which roles are at risk
This provides structured workforce compliance oversight across teams, departments and sites.
Are spreadsheets suitable for managing UK safety training records?
Spreadsheets are useful for displaying training data, such as a summary Skills Matrix.
However, they were not designed to manage complex health and safety training records, compliance evidence and large volumes of changing data.
Safety training records often include qualifications, licences, expiry dates and role specific requirements. As this information grows, spreadsheets become difficult to control, update and audit accurately.
Workforce compliance software manages the underlying data structure first, then generates a live Skills and Training Matrix automatically.
This makes safety training records easier to manage, monitor and prove during HSE inspections or ISO audits.
How detailed should a role profile be in a Health and Safety Tracker Tracker?
A good role profile is balanced. Too broad, and it becomes a “wish list” that confuses compliance. Too narrow, and it relies on assumptions about what employees can do — which can expose the company. The right approach is to start with the basics, then build detail over time so profiles stay practical and compliant. Learn how to create role profiles in Onecard Employee Training’s Manager
Who benefits from digital safety training records tracking?
If you are reading this, there is a good chance you will benifit;
Maybe you are fed up chasing certificates.
Maybe your spreadsheets are growing out of control.
Maybe your manager has asked you to “find a proper system.”
If that sounds familiar, you are in the right place.
Digital safety training records tracking benefits:
Health and Safety Managers who need clear visibility of workforce compliance without chasing paperwork.
HR and Compliance Teams who are tired of updating spreadsheets and monitoring expiry dates manually.
Operations Managers who want to confirm employees are competent before work begins.
Directors and Business Owners who need confidence during HSE inspections and ISO audits.
Employees, who benefit from a safer working environment where training requirements are clearly defined and competence is verified.
If you need better visibility, less admin and more control over health and safety training records, workforce compliance software can help.
Here's what our clients have to say.
Employee training manager staff have been fantastic to deal with, ensuring the software meets our every need through listening and customizing a solution to meet our needs. All enquiries are met promptly and professionally, and all customizations have been made in an excellent timeframe. They are a fantastic company to deal with, providing a high quality product meeting our company needs. Highly recommended for small and large companies!
Nikole Seagrott
McLean Care Ltd
After looking at several programs to track our employee training, I have found Employee Training Manager easy to use while being detailed. They respond quickly to questions and are eager to help out.
Dave Lambert
Pacific Ethanol
One card has certainly added value at our Yatala Brewery plant in Queensland by way of structured visibility of training needs and reporting.
Chris Heketoas
1st Group Senior Manager – Lean Manufacturing & Logistics at Asahi Beverages
Five years ago, our understanding of workforce compliance was limited, but partnering with Onecard Group has fundamentally elevated our approach.Their team has expertly guided us in implementing best practices and ensuring alignment with legal standards, positively impacting our ISO audit outcomes.
The new Enterprise platform is intuitive and user-friendly, and Onecard’s outstanding customer service and support have been instrumental in advancing our compliance journey.
Nicole Patterson
QHSE/HR Manager
Newland Precision Engineering
I believe that OneCARD is a great tool, that will assist not just companies but individuals as well. Its ability to streamline the recruitment and audit processes and reduces the need to carry a wallet full of cards will benefit everyone.
I like, the fact that OneCARD is not aligned to any one recruitment company and focuses on looking after both company and individuals training compliance.
From my experience over the years as a National and State Training Manager, I can see wide application and benefit to outsourcing training management to professionals who understand the training and compliance environment.
Janet Curran
CEO/ Managing Director, Future Institute of Australia
WorkSafe Tasmania has implemented OneCARD to help our staff maintain their capability development records. The features that are useful for us are the coding system that helps categorise different kinds of learning, the searching and reporting functions, and the flexibility to suit our terminology. We have found Kareena and her staff provide a responsive and personalised service.
WorkSafe Tasmania
OneCard has provided our organisation with an efficient solution to our WHS Compliance issues.
As a low-cost, high-impact system the ROI has been exceptional.
Vanessa Kaiser
Capability and Culture Manager City of Wanneroo
Engagement with OneCARD has made the world of ‘Training Management’ an absolute breeze. OneCARD™ has provided us with a complete service, customised to our business size and needs.
At the touch of a button, Protex has full visibility of our training documents and records, access to training calendars, matrices and reports. Where OneCARD has shone for Protex is with the maintaining the accuracy, quality and currency of our training records…which we all know takes attention to detail, ongoing follow-up and most importantly precious time!
Fahed Abou-Hishem
Quality & Technical Manager at Protex Industrial Services
Trust in our exceptional customer service.
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