Skills Tracker Software
Employee Training Manager (ETM) by Onecard
- Easy to Use Employee Training Management Software
- Featuring Training and Skills Tracker for Employee Records
- Competency and Skills Matrix and Training Needs Analysis (TNA)
- Compliance Tools and Reports for ISO and Regulatory Audits
Employee skills tracking helps organizations ensure their workforce remains competent, compliant, and audit-ready.
Skills Tracker Software vs Spreadsheets:
Why a Skills Tracker Software Wins Every Time
Skills Tracker Success Begins with Knowing What to Track!
Spreadsheets were never designed for employee skills tracking or workforce compliance
They cannot reliably map role requirements, highlight training needs analysis (TNA), or keep records audit-ready. For true visibility and compliance confidence, you need dedicated skills tracker software.
That is why we built Employee Training Manager (ETM) by Onecard. It makes role profiling simple, sets out mandatory and desirable requirements clearly, and turns skills tracking into an effortless process.
Looking for our complete solution? See our Skills Matrix Software page for full details.
Rated 5.0/5 from 8 verified reviews on Capterra.
Skill Tracker Software: The Audit-Ready Alternative to Spreadsheets
If you want to create a reliable employee Skills Matrix, you need to have a robust way to track skills and training against detailed role requirements.
Using spreadsheets combined with generic role titles and position descriptions, you are on your way to going grey very quickly. Compliance does not care what someone’s job title is; it cares about what the role legally requires, and what your business, your clients, and your sites demand.
The Four Pillars of Role Requirements:
Legal – Mandatory qualifications, licences, and tickets by law.
Company – Standards your organisation has set.
Clients – Requirements from customers and contracts.
Sites – Conditions unique to each workplace or project.
Skills Tracker Case Study: Forklift Licence Compliance in Manufacturing
Tracking skills in spreadsheets left this manufacturing company blind to compliance. Team leaders had no visibility of which operators held current forklift licences or when those licences were due to expire. The risks were high: safety fines and penalties, lost productivity, and failing an audit.
After switching to Skills Tracker Software, everything changed. In just minutes, they uncovered dozens of missing and expired licences, and were about to reduce risk, and gained audit-ready confidence.
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FAQ - Skills Tracker Software
What is the main purpose of a Skills Tracker?
A Skills Tracker helps you plan and prove workforce competence. It ensures employee skills and training match company standards, legal requirements, and client expectations, giving you visibility, compliance confidence, and audit-ready records. At Onecard, we have made our software easy and affordable to use.
Why do role profiles matter in skills tracking?
Role profiles define the mandatory and desirable competencies for each job. Without them, a Skills Tracker is just a list of courses. With them, you can link the right training to the right roles, making compliance clear and avoiding risk.
What are the four pillars of role required for a Skills Tracker
The four pillars are:
Legal – National laws and safety regulations (from your country’s official safety authority).
Company – Standards set in your internal management system.
Clients – Workforce and safety requirements in contracts or client management plans.
Sites – Local site or facility conditions where employees actually work.
Where can companies find the information on what they need to track
Depending on the size of your company or if you work on clients’ sites, this information initially might be hard to find.
Start with your national safety authority website to confirm the legal requirements. Next, review your company’s management system to see what has been defined for each role. Then add any client-specific workforce or safety requirement, these are often found in HR or safety documents provided during contracts or at tender award kick-off. Finally, check the rules for the specific site or facility where employees will work. Together, these sources give you a complete picture of what each role requires.
How detailed should a role profile be in a Skills Tracker?
A good role profile is balanced. Too broad, and it becomes a “wish list” that confuses compliance. Too narrow, and it relies on assumptions about what employees can do — which can expose the company. The right approach is to start with the basics, then build detail over time so profiles stay practical and compliant. Learn how to create role profiles in Onecard Employee Training’s Manager
Here's what our clients have to say.
Employee training manager staff have been fantastic to deal with, ensuring the software meets our every need through listening and customizing a solution to meet our needs. All enquiries are met promptly and professionally, and all customizations have been made in an excellent timeframe. They are a fantastic company to deal with, providing a high quality product meeting our company needs. Highly recommended for small and large companies!
Nikole Seagrott
McLean Care Ltd
After looking at several programs to track our employee training, I have found Employee Training Manager easy to use while being detailed. They respond quickly to questions and are eager to help out.
Dave Lambert
Pacific Ethanol
One card has certainly added value at our Yatala Brewery plant in Queensland by way of structured visibility of training needs and reporting.
Chris Heketoas
1st Group Senior Manager – Lean Manufacturing & Logistics at Asahi Beverages
Five years ago, our understanding of workforce compliance was limited, but partnering with Onecard Group has fundamentally elevated our approach.Their team has expertly guided us in implementing best practices and ensuring alignment with legal standards, positively impacting our ISO audit outcomes.
The new Enterprise platform is intuitive and user-friendly, and Onecard’s outstanding customer service and support have been instrumental in advancing our compliance journey.
Nicole Patterson
QHSE/HR Manager
Newland Precision Engineering
I believe that OneCARD is a great tool, that will assist not just companies but individuals as well. Its ability to streamline the recruitment and audit processes and reduces the need to carry a wallet full of cards will benefit everyone.
I like, the fact that OneCARD is not aligned to any one recruitment company and focuses on looking after both company and individuals training compliance.
From my experience over the years as a National and State Training Manager, I can see wide application and benefit to outsourcing training management to professionals who understand the training and compliance environment.
Janet Curran
CEO/ Managing Director, Future Institute of Australia
WorkSafe Tasmania has implemented OneCARD to help our staff maintain their capability development records. The features that are useful for us are the coding system that helps categorise different kinds of learning, the searching and reporting functions, and the flexibility to suit our terminology. We have found Kareena and her staff provide a responsive and personalised service.
WorkSafe Tasmania
OneCard has provided our organisation with an efficient solution to our WHS Compliance issues.
As a low-cost, high-impact system the ROI has been exceptional.
Vanessa Kaiser
Capability and Culture Manager City of Wanneroo
Engagement with OneCARD has made the world of ‘Training Management’ an absolute breeze. OneCARD™ has provided us with a complete service, customised to our business size and needs.
At the touch of a button, Protex has full visibility of our training documents and records, access to training calendars, matrices and reports. Where OneCARD has shone for Protex is with the maintaining the accuracy, quality and currency of our training records…which we all know takes attention to detail, ongoing follow-up and most importantly precious time!
Fahed Abou-Hishem
Quality & Technical Manager at Protex Industrial Services
Trust in our exceptional customer service.
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