Stop Managing Your Employee Training Matrix
in Spreadsheets.
Employee Training Matrix Software built for companies with real compliance obligations — OSHA, WHS, HSE, ISO and beyond. From $49 USD/month.
No credit card required · See it working with demo data instantly · We'll help you set it up
Sound Familiar?
Your Employee Training Matrix Is a Compliance Accident Waiting to Happen
An employee training matrix should show exactly who is trained, compliant and ready to work.
Most don't.
Records sit in spreadsheets. Certificates live in folders. No one has a clear view of compliance risk.
Employee Training Manager (ETM) by Onecard, brings everything together. Training records, licences, certifications and competencies connected, evidenced and aligned to role requirements so your matrix reflects reality.
Auditors Don't Accept "We Think We're Compliant"
You need proof. Dated, verified, employee-specific proof. Spreadsheets don't give you that reliably. For safety-critical environments, our safety training records tracking solution ensures all licences, certifications and compliance evidence are captured and audit ready.
Certifications Expire Without Warning
Someone's forklift license lapsed six weeks ago. Nobody noticed. Until the inspector did.
Training Records Are Everywhere Except Where You Need Them
Emails, shared drives, paper files, old HR systems. Finding one employee's full record takes hours. Our employee training tracker software provides a simple way to manage records and stay compliant.
Your Matrix Is Already Out of Date
Three people changed roles last month. The spreadsheet hasn't caught up. It never does.
Contractors and Volunteers Fall Through the Cracks
Full-time staff are tracked. Everyone else — contractors, casuals, volunteers — is a compliance blind spot.
Audit Prep Takes Days Instead of Minutes
Every audit means hours of manual data pulling, cross-referencing and last-minute panic. It doesn't have to.
The Fix
One Platform. Every Employee.
Always Audit-Ready.
Employee Training Manager (ETM) replaces your training matrix spreadsheets with a live, automated compliance platform your whole team can trust.
Did You Know?
Employee Training Manager Is the Complete Training Management Toolkit —
An LMS Is Just One of the Tools
A Learning Management System delivers online courses. Employee Training Manager (ETM) is a Training Management Sytsem (TMS) that manages the compliance structure, evidence, certifications, skill gaps, and audit trails that an LMS alone cannot provide. They work best together.
- ✅ Manages role-based training requirements
- ✅ Tracks licenses, certifications and expiry dates
- ✅ Maintains compliance records with evidence
- ✅ Builds and manages your Skills and Training Matrix
- ✅ Generates OSHA, ISO and audit-ready reports
- ✅ Tracks contractors, casuals and volunteers
- ✅ Identifies skill gaps and training needs
- ✅ CE and CPD tracking for professional accreditation
- ✅ Integrates with your existing LMS, HR and payroll
- ✅ Delivers online training courses
- ✅ Tracks course completions
- ✅ Manages eLearning content
- ❌ Does not manage compliance evidence
- ❌ Does not track external certifications or licenses
- ❌ Does not build or manage a skills matrix
- ❌ Does not generate audit-ready compliance reports
- ❌ Does not manage contractors or volunteers
- ❌ Does not identify workforce skill gaps
ETM works alongside your LMS — not instead of it. Together they give you complete workforce training and compliance management from course delivery to audit proof.
Live Employee Training Matrix
See every employee's compliance status in real time — no more guessing before an audit. Filter by department, site, or role in seconds.
Automatic Expiry Alerts
Know about expiring certifications weeks before they lapse — not the day an inspector arrives. Alerts go to managers and employees automatically.
Evidence Stored Where It Belongs
Every certificate, licence and training record stored directly against the employee — not buried in SharePoint, email folders or filing cabinets. Behind every training matrix is a robust training records management system that stores evidence, tracks history and supports audit requirements.
Audit-Ready Reports in Seconds
Generate complete compliance reports for Safety, ISO or client audits instantly. What used to take days now takes one click.
Skill Gap Analysis
Identify exactly where your workforce is undertrained before an auditor or incident does. Close gaps proactively, not reactively. Once your training matrix is in place, our training needs analysis software helps you prioritise development and reduce compliance risk.
Integrates With Your Existing Systems
Connect with your HR, payroll, and LMS platforms via API. Your compliance data flows across systems — no double entry, no silos.
Who It's For
Built for Companies of All Sizes With Real Compliance Obligations
A training matrix maps required skills and competencies to job roles and tracks each employee's progress against those requirements. Whether you have 20 employees or 20,000 — if you have staff, contractors, volunteers, and auditors, Employee Training Manager is built for you.
Manufacturing
Ensure every operator is certified before touching equipment. Prevent OSHA violations and reduce incident risk across every shift and site.
Engineering
Track technical competencies, role-based qualifications and contractor records. Know exactly who is authorised to do what — before a job starts.
Healthcare
Manage CPD, CE credits and clinical certifications in one place. Stay ahead of regulatory and accreditation requirements without the admin chaos.
Food & Beverage
Maintain HACCP compliance, food safety training records and hygiene certifications with audit trails that satisfy inspectors on demand.
Defence Industry
Track security clearances, mandatory compliance training and contractor personnel records with the traceability defence contracts demand.
Professional Services & CPD
Track Continuing Professional Development, CE credits and licence renewals across your entire team — so no one's accreditation lapses unnoticed.
Compliance Standards
Ready for the Audits That Matter
Employee Training Manager (ETM) is used by companies preparing for and maintaining compliance with the standards regulators and clients demand across the USA, Australia and UK.
Getting Started
Up and Running Faster Than You Think
No six-month implementation. No expensive consultant. Most companies are fully audit-ready within one business day.
Start Your Free Trial
No credit card required. The platform loads with demo data instantly so you can explore every feature before committing to anything.
We Help You Set It Up
ETM is easy to use — but compliance isn't always simple. Our team are all experienced in workforce compliance and work alongside you to get set up, configured and running. We're known for our ongoing support and customer service long after go-live.
Be Audit-Ready
Your training matrix is live, automated and always current. The next time an auditor calls, you generate their report in seconds — not hours. Want to see how your training matrix would look in your environment? Book a demo and we'll walk you through it using real scenarios.
What Our Clients Say
Trusted by Industry Leaders
Real results from real companies using Employee Training Manager to stay audit-ready
Five years ago, our understanding of workforce compliance was limited, but partnering with Onecard Group has fundamentally elevated our approach. Their team has expertly guided us in implementing best practices and ensuring alignment with legal standards, positively impacting our ISO audit outcomes. The new Enterprise platform is intuitive and user-friendly, and Onecard's outstanding customer service and support have been instrumental in advancing our compliance journey.
Onecard has certainly added value at our brewery plant by way of structured visibility of training needs and reporting. The platform gives us confidence that our workforce compliance is always current and audit-ready.
Simple Pricing
Straightforward. Affordable. No Surprises.
No enterprise contracts. No implementation fees. No consultant required.
Starting from
Scales with your team size. Cancel anytime.
- Live Employee Training and Skills Matrix
- Automatic licence and certification expiry alerts
- Date stamped audit-ready compliance reports
- All training records and evidence in one place
- Identify and close workforce skill gaps
- Integrates with your HR, payroll and LMS systems
- Real support from experienced training and compliance professionals
Frequently Asked Questions
Everything You Need to Know About Employee Training Matrix Software
What can I use instead of a spreadsheet to manage my employee training matrix?
Spreadsheets work until they don't — and in compliance environments, the moment they fail is usually during an audit. Purpose-built training matrix software like Employee Training Manager replaces spreadsheets with a live platform that automatically tracks certifications, licences and training requirements, sends expiry alerts before anything lapses, and generates audit-ready reports in seconds. Unlike spreadsheets, every record is timestamped, evidenced and traceable. You can see it working with your own demo data immediately — no lengthy setup, no consultant required.
What is an employee training matrix?
An employee training matrix is a structured map of every employee against the training, certifications, licences and internal training their role requires. It answers the question every compliance manager needs answered instantly — who is qualified, who has gaps, and what is about to expire. In spreadsheet form it breaks down quickly as teams grow. In software form it updates in real time, links directly to compliance evidence, and produces audit-ready reports for OSHA, ISO and regulatory inspections at the click of a button.
What is the difference between a training matrix and a skills matrix?
A training matrix tracks what employees have completed and what is still required — it is your compliance record. A skills matrix shows what employees can actually do — their verified competency levels. Both matter, and most organisations need both. The problem is that most software handles one or the other. Employee Training Manager manages both in a single platform, giving you a complete, audit-ready picture of workforce compliance and capability without juggling two separate systems. To explore the skills visibility side in more detail, see our dedicated skills matrix software.
How does training matrix software help with OSHA and ISO compliance?
OSHA and ISO audits have one thing in common — they require verifiable, traceable evidence that your workforce is trained and qualified. The problem most companies face is not that the training didn't happen — it's that the evidence is buried in SharePoint folders, filing cabinets, email threads and shared drives that nobody can find under pressure. Employee Training Manager stores every certificate, licence and training record directly against the employee's record — right where it belongs. When an OSHA inspector or ISO auditor asks for proof, you generate a complete compliance report in seconds with the evidence attached. No scrambling across systems, no missing files, no last-minute panic. Everything in one place, always audit-ready.
Can training matrix software track contractors and volunteers as well as employees?
Yes — and this is where many companies carry hidden compliance risk. Tracking contractors, casuals and volunteers is often skipped due to cost and complexity, leaving gaps that only appear when an auditor arrives. Employee Training Manager makes it affordable to include your entire workforce in one platform — employees, contractors, casuals and volunteers — so there are no hidden risks and everyone on site is verified, qualified and audit-ready.
How long does it take to set up employee training matrix software?
Most compliance software takes weeks to implement and requires expensive consultants. Employee Training Manager is different — you can explore the full platform with demo data immediately, and organised companies are live with their own data same day. Our team works alongside you through setup at no extra cost. There are no implementation fees, no mandatory onboarding packages and no six-week projects. If you have been putting off moving off spreadsheets because implementation feels too hard, this is the software that removes that barrier.
Stop Chasing Training Records.
Start Proving Compliance.
Join companies across the USA, Australia and UK who replaced their training matrix spreadsheets with ETM — and never looked back.