Employee Training Management System for Workforce Compliance
Employee Training Manager (ETM) is an evidence-based Employee Training Management System (TMS) that brings together employee training records, competencies, licences and audit-ready evidence in one secure platform—so you always know who is trained, compliant and ready to work.
Our software is used globally by organisations that need clear visibility of audit ready workforce capability and compliance without spreadsheets.
The Evidence-Based Training Management System (TMS)
Employee Training Manager (ETM) by Onecard
If you manage workforce training, competencies, licences or compliance records, ETM gives you complete visibility of who is qualified, what has expired and where compliance risks exist—helping your organisation stay audit ready every day.
Employee Training Manager (ETM) by Onecard is an evidence-based Employee Training Management Software that helps organisations manage the evidence of workforce training, competencies, licences, certifications and audit-ready compliance records from one secure platform. At its core, ETM is powerful, easy-to-use employee training records management software that provides a single, reliable source of truth for workforce capability, competency and compliance.
ETM's ability to manage the evidence of workforce compliance is trusted by organisations across defence, manufacturing, mining, engineering, healthcare and other high-compliance industries, ETM helps you track, manage and prove workforce capability and compliance every day.
One Source of Truth for Employee Compliance Records
If you're like many organisations, you're struggling with scattered training records, missing evidence and audit stress. Here's what we hear every day.
No clear visibility of who's compliant or expiring
Training records scattered across spreadsheets, inboxes and shared drives. No one knows which version is current or where the evidence is.
Manual updates that waste hours every week
Chasing certificates, re-entering data, rebuilding matrices from scratch. Time that should be spent on compliance strategy is lost to admin.
Audit stress when clients or regulators demand proof
You find out a licence has lapsed after the fact. Audit preparation takes days. The evidence trail isn't there when you need it most.
Complete Employee Training Management Software
Employee Training Manager is an evidence-based Training Management System with six powerful modules that work together to manage employee training records, competencies, workforce compliance and audit-ready evidence. Everything a Training Manager, HR team and Compliance Officer needs — including Audit Archive for former employee records — in one secure platform. All included in your standard subscription.
Employee Training Records Management
Manage the evidence of employee training records, licences, certificates and competencies in one secure system. Maintain a complete, timestamped audit-ready history for each employee with instant access to evidence whenever it's needed.
→ Training Records ManagementTraining Matrix & Graded Competency Management
Compare role requirements with employee competencies to identify gaps, monitor workforce capability and assess employee proficiency using customisable graded competency levels. Maintain live training matrices that update automatically.
→ Employee Training Matrix SoftwareTraining, Certificate & Licence Tracking
Track employee certificates, licences and mandatory training against role profiles in one secure system. Live colour-coded compliance alerts identify upcoming expiries and help maintain audit-ready evidence without spreadsheets.
→ Employee Training TrackerTraining & Event Scheduling and CE/CPD Tracking
Create classes, activities and training events for internal and external providers. Send invitations, manage attendance and provide real-time visibility of employees scheduled to attend training and events.
→ Training & Event SchedulingCustomisable Compliance Reporting & Audit Evidence
Generate customisable compliance reports and export audit-ready evidence in minutes. Multi-level user access provides instant visibility of training records and evidence, securely stored together in one platform—not across separate files or document systems.
→ Training Management SoftwareAudit Archive for Former Employee Records
Retain former employee training records for audits, insurance claims and compliance investigations. Audit Archived records remain secure, searchable and retrievable without counting towards your active subscription.
→ Audit Archive for Former Employee RecordsEverything You Need to Prove Compliance
Purpose-built for training managers, HR teams and compliance officers who need more than a spreadsheet. Trusted by organisations of all sizes, from single site operations to global enterprises managing workforce compliance across multiple sites, states and countries.
Centralised Evidence Storage
Store every training record and certificate with evidence attached — secure, searchable and audit-ready.
Employee Compliance Profile
Traffic light visibility of every employee's status — compliant, expiring or missing evidence at a glance.
Remote Records Uploader
Employees upload their own training evidence from anywhere. Instant onboarding and full site visibility.
Customisable Compliance Reports
Create your favourite reports in seconds. Export for OSHA, WHS, ISO and client audits on demand.
Customised Role Mapping
Link mandatory and desirable competencies to job roles. Know exactly who is qualified for what — and who isn't.
Full Audit Trail Behind Every Record
Every update is timestamped. Complete traceability and history built in from day one.
Zip & Send Records to Clients
Download verified training records in a single zipped file for audits, tenders or client compliance requests.
Smart Software Integrations
Link ETM with your HR, payroll, safety and compliance platforms via custom API feeds and AI agents.
Employee Records Management
All employee details in one place — linked to training records, roles, competencies and compliance status.
See Employee Training Manager in Action
Start a free trial to explore the features yourself, or book a demo for a guided walkthrough.
An LMS Is Not a Training Management System
A Learning Management System (LMS) delivers training content.
A Training Management System (TMS) manages the evidence of training, competency, compliance and workforce capability.
Employee Training Manager (ETM) works alongside your LMS by bringing training records, audit ready evidence, skills matrices, licences, certifications and competency requirements into one live source of workforce compliance truth.
Your LMS focuses on Learning.
Employee Training Manager focuses on audit ready evidence.
An LMS is one tool.
Employee Training Manager (ETM) is the toolkit that brings the evidence of training, competency, compliance and workforce capability together.
| ✓ Employee Training Manager — Employee Training Management System (TMS) | ✗ Traditional LMS |
|---|---|
| Manages employee training records and competency requirements | Delivers online courses |
| Connects role profiles to track licences, certifications and expiry dates | Focuses on content delivery |
| Maintains structured audit ready evidence | Tracks course completions only |
| Provides live Skills Matrix and Training Matrix visibility | Manages learning modules |
| Integrates with LMS, HR, safety and payroll systems for audit readiness and workforce visibility | Built for eLearning administration |
ETM and your LMS work together — ETM manages the compliance records, your LMS delivers the content.
Built for the People Who Own Compliance
Whether you manage 10 staff or 10,000 — Employee Training Manager puts you in control. Used by compliance-driven organisations in construction, healthcare, mining, logistics, food & beverage, government and more.
Training Managers
Own every record and linked evidence trail. Never scramble before an audit again.
HR & People Leaders
Manage employee training records alongside roles, competencies and workforce development planning.
HSE & Safety Officers
Track mandatory safety certifications and evidence across every site, every role, every day.
Operations Leaders
Know your workforce is qualified, certified and ready — without chasing anyone for anything.
Up and Running in No Time
No complex setup. No IT team needed. Built for training managers, not developers. Employee Training Manager can integrate with your existing systems, helping you connect training records, workforce data and compliance workflows in one place.
Add employees and roles
Import your team via bulk upload or individually. Assign job roles and map competency requirements.
Upload records and evidence
Attach certificates, sign-off sheets and training evidence directly to each employee record.
Set alerts and compliance rules
ETM monitors every certification and sends automatic alerts before anything expires or lapses.
Report and prove compliance
Generate compliance reports, training matrices and full audit packs in seconds. Always ready.
Audit-Ready for the Standards That Matter
Employee Training Manager supports workforce compliance tracking for audit and regulatory frameworks used across industries globally.
Trusted by Compliance Teams Worldwide
Rohan Green — Marine Technicians Australia & Chair of the Henderson Alliance — on 7+ years using Employee Training Manager (ETM) to manage workforce training, competency and compliance. Video courtesy of WA Defence Review.
Onecard has certainly added value at our Yatala Brewery plant in Queensland by way of structured visibility of training needs and reporting.
Partnering with Onecard Group has fundamentally elevated our approach to workforce compliance, positively impacting our ISO audit outcomes. The platform is intuitive and their customer service is outstanding.
The features useful for us are the coding system that helps categorise different kinds of learning, the searching and reporting functions, and the flexibility to suit our terminology. Kareena and her staff provide a responsive and personalised service.
Definitely one of the best systems I have ever used and extremely easy to use. Their personnel are extremely professional, thorough and helpful. I have been using this for over 12 months and have NOT found any negatives.
Today, we manage all compliance and on-the-job training for our 350 employees through OneCard. Their adaptability and commitment to meeting our growing needs have significantly contributed to the success of our workforce development.
As a Company Director it gives me peace of mind on our compliance obligations. The feedback from our training team gives me confidence it is enabling people to be more efficient in their workflow.
Very user friendly and makes reporting so much simpler than tracking everything on spreadsheets. The reports are easily accessible and very clear. Makes it so much easier to track expiry dates of certificates.
Frequently Asked Questions About Employee Training Management Software
What is employee training management software?
Employee training management software manages training records, competencies, licences and compliance in one system. Employee Training Manager is a Training Management System (TMS) that tracks workforce capability, stores evidence and provides audit ready reports so you always know who is compliant and ready to work.
How do I keep track of employee training records and certifications?
Employee training records are tracked by storing all training, licences and certifications in one system with automated expiry alerts and compliance profiles. Employee Training Manager gives you a real time view of each employee's training status, supported by evidence and ready for audit.
How do I get my employee training records ready for an audit?
Employee training records are audit ready when they are accurate, up to date and supported by evidence. Employee Training Manager provides audit ready reports, complete evidence trails and real time compliance visibility so you can produce records instantly when required.
What is the difference between a Training Management System and an LMS?
A Training Management System manages training records, competencies and compliance. A Learning Management System delivers training content. Employee Training Manager focuses on tracking, managing and proving workforce capability, while an LMS is used to deliver courses.
How do I stop tracking employee training in spreadsheets?
Employee training management software replaces spreadsheets by centralising all training records, automating expiry tracking and linking evidence to each record. Employee Training Manager provides a live training matrix and compliance view so you no longer rely on manual updates.
Which industries need employee training management software?
Employee training management software is used by industries that need to track workforce compliance and training records. This includes construction, manufacturing, mining, healthcare, logistics, utilities and government where licences, certifications and competencies must be managed and audit ready.
How much does employee training management software cost?
Employee training management software pricing depends on the number of employees and features included. Employee Training Manager starts from $49 per month for up to 30 employees, including training records, skills matrix, competency tracking, booking and compliance reporting.
Can employee training software integrate with HR, payroll and safety systems?
Employee training software can integrate with HR, payroll and safety systems to keep employee data, roles and training records aligned. Employee Training Manager connects with workforce, HR and compliance systems so training, employee records and operational data stay in sync.
Who is Scout, the ETM Tracking Advisor?
Scout is Onecard's Employee Training Manager Tracking Advisor — the friendly face of the software. Smart, slightly cheeky, and always on top of expiries, gaps and compliance risks. Scout represents the Onecard Group philosophy: software built by training professionals who've lived the pain of managing workforce compliance, and decided to fix it properly.
Ready to Prove Your Workforce Compliance?
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