Employee Training Tracker Software
Employee Training Manager (ETM)
Easy-to-use platform for training matrix, compliance, and audit-ready reporting
- Skills and Training Tracker Software to Map and Track Records
- Competency and Skills Matrix and Training Needs Analysis (TNA)
- Compliance Tools and Reports for ISO and Regulatory Audits
Say goodbye to spreadsheets and guesswork—hello to simple compliance.
Employee Training Tracker Software
Employee Training Manager (ETM) by Onecard is an easy to use training tracker and part of a complete employee training records management system designed to manage workforce compliance and capability.
ETM moves beyond simply tracking records. It gives you a clear view of workforce capability, helping you identify skill gaps and readiness across your organisation. Many businesses still rely on spreadsheets to manage an employee training matrix, but these quickly become unreliable and difficult to maintain.
Built with real-world needs in mind, ETM helps you pass ISO 9001 audits, WHS inspections, and client reviews with confidence.
Your auditor will not hug you, but they will be impressed.
Click here to learn more about why using spreadsheets to manage employee records could hurt your business.
Employee Training Manager
Training Tracker and Smart Skills Matrix
Training Tracker Software for Compliance Rockstars
No matter your industry or team size, Employee Training Manager (ETM) is your all-in-one employee records management system and employee training tracker.
We built ETM for the people who make compliance happen, and as a result, keep teams organised, audit-ready, and performing at their best.
Onecard Employee Training Manager has been rated 5.0/5 from 8 verified reviews on Capterra
The Training Tracker for People Leaders
HR and Training Teams: Juggling sites, spreadsheets and sign-offs. Finally, track everything in one place.
Safety & Compliance Leads: prepping for OSHA, WHS, ISO, or client audits. Real-time visibility = no more last-minute chaos.
Frontline Leaders & Ops Teams: requiring clarity in employee and training competency for informed decision making.
Organisations: that need proof, not just participation. Evidence, audit trails and training tracking are easy.
Whether you’ve got 10 staff or 10,000, ETM helps you shine and, as a result, look like the Compliance Rockstar you are.
Training Records Management System That Puts You in Control
Maintaining quality standards starts with knowing exactly who is trained, qualified, and ready to perform.
Subscribing to Onecard trusted Employee Training Manager, you can combine our powerful training tracker with a smart skills matrix to create a centralised Skills Passport.
This single source of truth gives you instant Skills and Training Needs Analysis (TNA), ensuring workforce capability is visible, verifiable, and audit-ready whenever it’s needed — no more guesswork, no more spreadsheet chaos.
INDUSTRY LEADERS
Built by industry leaders, we understand your challenges and back you with proven, practical experience and easy to use software.
END TO END DATA ENCRYPTION
Your data security is important to us, so our software includes the latest features, including two-factor authentication (2FA).
CLIENT FOCUSED CULTURE
At Onecard, we take pride in our customer service, and because of this, your compliance journey matters to us.
Case Study: When Paper Records Fail
When “No Evidence” Means Big Trouble
Even Scout, our Tracking Advisor, looks worried when there’s no proof of compliance.
In this real-world case, a long-time forklift operator was involved in a serious accident, but when investigators asked for evidence of his current high-risk work licence, the paperwork was nowhere to be found.
Read our latest case study to see how a missing record turned into a major fine, and how digital tracking could have changed everything.
Trust in our award-winning Onecard Employee Records Management System and Training Tracking Software.
Seamlessly link Employee Training Manager with your HR, payroll, safety, and compliance platforms.
Our custom API feeds and AI agents ensure training records, skills matrices, and workforce data flow smoothly, eliminating silos and double entry.
Training Tracker Questions
You Didn’t Know You Needed Answered (Until Now)
What is Employee Training Tracker Software?
Think of it as one simple system to keep all your staff training and records in order. Instead of chasing certificates or fighting with spreadsheets, an Employee Training Manager is a purpose-built Training Tracker Software that gives you one place to see who is trained, what is due, and where the gaps are. It’s an Employee Records Management System that makes compliance easy.
Why is Employee Training Manager a Reliable Employee Training Tracker?
ETM isn’t just another bit of software. It was built from the ground up by people who actually managed and were responsible for tracking training. That means it does what you need, no fluff. ETM makes role profiling simple, gives you an instant Training Matrix, and puts all your records in one place. It’s practical, it’s easy, and it’s the kind of training records management software you’ll actually enjoy using.
How does Employee Training Manager handle role requirements?
With ETM you can build a role in minutes. Just drag in the mandatory and desirable requirements and the system does the rest. It shows exactly who is compliant, what training is missing, and where evidence is needed. No second-guessing, no endless emails, just clear results from a proper staff training tracker.
Why is a role profile different from a position description?
A position description is usually a generic document. It captures broad information about a job, duties, responsibilities, and sometimes training or licence requirements.
A role profile in a Training Management System (TMS) is far more detailed and practical. It lists the mandatory and desirable requirements for the role, including client and site-specific needs. For example, it can include:
Legal requirements (licences, certifications, compliance standards).
Employer requirements (internal training, policies, procedures).
Client or site requirements (special inductions, security passes, project-specific training).
This makes the role profile a working tool inside your Employee Training Tracker Software, not just a paper document. It connects directly to staff records, training matrices, and compliance reports so you always know who meets the requirements.
What reports can I get from Employee Training Manager?
This is where it shines. ETM gives you one-click training matrices, custom dashboards, and detailed compliance reports ready for audits. Want a quick view for a manager? Easy. Need a full report for ISO or WHS? Done. It’s a flexible employee training matrix tool that adapts to whatever you need.
What makes Employee Training Manager stand out from other training tracker systems?
ETM is purpose built, not a rebranded add-on. The interface is easy to use and interactive, so you can get what you need without digging around. All the workflows and reports you’d expect are built in, ready to run with one click. It also links into other software, so your training records don’t sit in a silo. Add in great customer service and platform-level security, and you’ve got a system that’s simple, solid, and made to actually work for you.
Globally trusted our award-winning platforms digitally transform the way you manage and track employee records
Features and Workflows
Staff CRM
All employee details in one place
Employee Compliance Profile
Traffic light visibility
Records Uploader
All employee can upload records for processing
User Access
Allocate what team members can see and do on the platform.
Customizable Reports
Create your favourite report in seconds
Ultimate Employee Skills Matrix
Live data you can trust
Here's what our clients have to say.
Employee training manager staff have been fantastic to deal with, ensuring the software meets our every need through listening and customizing a solution to meet our needs. All enquiries are met promptly and professionally, and all customizations have been made in an excellent timeframe. They are a fantastic company to deal with, providing a high quality product meeting our company needs. Highly recommended for small and large companies!
Nikole Seagrott
McLean Care Ltd
After looking at several programs to track our employee training, I have found Employee Training Manager easy to use while being detailed. They respond quickly to questions and are eager to help out.
Dave Lambert
Pacific Ethanol
One card has certainly added value at our Yatala Brewery plant in Queensland by way of structured visibility of training needs and reporting.
Chris Heketoas
1st Group Senior Manager – Lean Manufacturing & Logistics at Asahi Beverages
Five years ago, our understanding of workforce compliance was limited, but partnering with Onecard Group has fundamentally elevated our approach.Their team has expertly guided us in implementing best practices and ensuring alignment with legal standards, positively impacting our ISO audit outcomes.
The new Enterprise platform is intuitive and user-friendly, and Onecard’s outstanding customer service and support have been instrumental in advancing our compliance journey.
Nicole Patterson
QHSE/HR Manager
Newland Precision Engineering
I believe that OneCARD is a great tool, that will assist not just companies but individuals as well. Its ability to streamline the recruitment and audit processes and reduces the need to carry a wallet full of cards will benefit everyone.
I like, the fact that OneCARD is not aligned to any one recruitment company and focuses on looking after both company and individuals training compliance.
From my experience over the years as a National and State Training Manager, I can see wide application and benefit to outsourcing training management to professionals who understand the training and compliance environment.
Janet Curran
CEO/ Managing Director, Future Institute of Australia
WorkSafe Tasmania has implemented OneCARD to help our staff maintain their capability development records. The features that are useful for us are the coding system that helps categorise different kinds of learning, the searching and reporting functions, and the flexibility to suit our terminology. We have found Kareena and her staff provide a responsive and personalised service.
WorkSafe Tasmania
OneCard has provided our organisation with an efficient solution to our WHS Compliance issues.
As a low-cost, high-impact system the ROI has been exceptional.
Vanessa Kaiser
Capability and Culture Manager City of Wanneroo
Engagement with OneCARD has made the world of ‘Training Management’ an absolute breeze. OneCARD™ has provided us with a complete service, customised to our business size and needs.
At the touch of a button, Protex has full visibility of our training documents and records, access to training calendars, matrices and reports. Where OneCARD has shone for Protex is with the maintaining the accuracy, quality and currency of our training records…which we all know takes attention to detail, ongoing follow-up and most importantly precious time!
Fahed Abou-Hishem
Quality & Technical Manager at Protex Industrial Services
Trust in our exceptional customer service.
Hello,
Thanks for visiting our site. If you need any assistance with skills and training tracking solutions to be audit ready and ISO compliant, please contact us.
Scout
Onecard Tracking Advisor and Customer Service