Training Needs Analysis Software
Employee Training Manager
The Smart Way to Manage your Training Needs Analysis (TNA) and stay audit-ready every day.
Say goodbye to spreadsheets and guesswork—hello to simple compliance.
Ok, what is a
Training Needs Analysis (TNA)
Training Needs Analysis (TNA) is one of the most critical and often most painful parts of workforce compliance.
Did you know that a TNA is mandatory for most ISO and Industry audits?.
Done well, it ensures every employee has the right skills, qualifications, and training at the right time.
Done poorly, it exposes your business to audit failures, fines, and safety risks.
A Training Needs Analysis (TNA) is the process of identifying the skills, knowledge, and behaviours employees need to meet the demands of their roles, and comparing that against what they currently have.
The gaps you uncover show exactly where training or upskilling is required.
Think of a TNA as a map:
Where your workforce is now (current skills).
Where they need to be (required skills for compliance, safety, or performance).
The gap in between (your training priorities).
Done properly, a TNA doesn’t just tick a compliance box, it makes sure your business is audit-ready, safe, and capable of meeting industry standards.
Why Software Beats Spreadsheets Every Time
The team behind Employee Training Manager (ETM) by Onecard have been in your shoes, managing spreadsheets and chasing down certificates.
With spreadsheets, it may seem manageable at first, but as soon as you add more than one site, bring in contractors, or grow to hundreds of employees, the cracks quickly appear and the system falls apart.
As a result, expiry dates get missed, formulas break, and audit evidence becomes difficult to locate or prove during inspections. That’s exactly why, instead of struggling with manual processes, purpose-built software like Employee Training Manager (ETM) makes sense, because it automates every component, connects the data seamlessly, and keeps you audit-ready every single day.
Still relying on spreadsheets? Have a read of our article on the risks they pose to your business.
The Real Benefits of Training Needs Analysis Software
If you’re the one in your company juggling spreadsheets, you’re not alone. Employee Training Manager is here to take that weight off your shoulders.
The Employee Training Manager’s unique Training Needs Analysis (TNA) tool simplifies your chaos into real-time training clarity.
- Instant visibility – see who’s trained, what’s expiring, and where the skills gaps are. Instant Training Matrix
- Audit-ready evidence – all records stored with proof at your fingertips.
- Less admin, more clarity – no more chasing spreadsheets or broken formulas. Simply map and track role requirements.
- Stay compliant every day – organised, accurate, and always ready for inspection.
Industry Case Study
When Spreadsheets Collapse, Compliance Fails
One oil and gas contractor soon learned the hard way that their taped-together spreadsheets simply couldn’t keep up once the workforce grew beyond 20 employees.
As the project expanded further, the risks multiplied, expiry dates slipped, evidence was misplaced, and compliance confidence started to crumble.
Fortunately, before scaling past 200+ staff, the business made the switch to a digital Training Needs Analysis (TNA) solution, and as a result they cut admin time by 70% while also transforming audit failures into audit confidence.
FAQ About Training Needs Analysis (TNA)
What is a Training Needs Analysis (TNA
A Training Needs Analysis (TNA) is the structured process of identifying the exact skills, training, and licences your workforce needs to stay compliant and productive. By comparing current employee qualifications with role requirements, a TNA highlights the gaps that must be addressed. In other words, it gives you a clear roadmap for training that reduces compliance risks and improves performance.
Why should every business complete a Training Needs Analysis?
Every business should complete a Training Needs Analysis because compliance is not optional; it is essential and, in many countries, a legal requirement. Without one, you risk failed audits, safety incidents, and costly non-compliance fines. By carrying out a TNA, you ensure employees have the right training at the right time, which protects your organisation, improves safety, and keeps you audit-ready every day.
Why is it important to have a clear view of role requirements?
When role requirements are unclear, you end up drowning in data noise, duplicated spreadsheets, missing information, and outdated records. This makes it impossible to see what really matters. However, with a clear view of each role’s mandatory and desirable requirements, you can map training precisely, reduce errors, and target resources where they are needed most. The result is clarity, confidence, and compliance you can rely on.
What happens when you move from spreadsheets to digital Training Needs Analysis software?
Making the shift from spreadsheets to digital Training Needs Analysis software changes everything. Instead of manually updating formulas and chasing expired certificates, you get live dashboards, smart filters, and one secure source of truth. This means audits are straightforward, expiry dates never slip through the cracks, and admin time drops by up to 70%. In short, going digital turns compliance chaos into compliance confidence.
Can a Learning Management System (LMS) do a Training Needs Analysis?
Not really — and this is where many businesses run into problems. An LMS is designed to deliver and track courses, but it does not map role requirements, manage compliance, or provide the audit-ready evidence regulators demand. By contrast, Employee Training Manager (ETM) is an Employee Training Management System, a single source of truth that goes beyond learning delivery. ETM provides the software to manage a digital Training Needs Analysis, mapping roles, tracking legal and client requirements, storing evidence in one secure platform, and giving you live visibility of skills gaps across the workforce.
Have a read of our latest blog that explains the difference between a Learning Management System (LMS) and a Training Management System (TMS).
Here's what our clients have to say.
Employee training manager staff have been fantastic to deal with, ensuring the software meets our every need through listening and customizing a solution to meet our needs. All enquiries are met promptly and professionally, and all customizations have been made in an excellent timeframe. They are a fantastic company to deal with, providing a high quality product meeting our company needs. Highly recommended for small and large companies!
Nikole Seagrott
McLean Care Ltd
After looking at several programs to track our employee training, I have found Employee Training Manager easy to use while being detailed. They respond quickly to questions and are eager to help out.
Dave Lambert
Pacific Ethanol
One card has certainly added value at our Yatala Brewery plant in Queensland by way of structured visibility of training needs and reporting.
Chris Heketoas
1st Group Senior Manager – Lean Manufacturing & Logistics at Asahi Beverages
Five years ago, our understanding of workforce compliance was limited, but partnering with Onecard Group has fundamentally elevated our approach.Their team has expertly guided us in implementing best practices and ensuring alignment with legal standards, positively impacting our ISO audit outcomes.
The new Enterprise platform is intuitive and user-friendly, and Onecard’s outstanding customer service and support have been instrumental in advancing our compliance journey.
Nicole Patterson
QHSE/HR Manager
Newland Precision Engineering
I believe that OneCARD is a great tool, that will assist not just companies but individuals as well. Its ability to streamline the recruitment and audit processes and reduces the need to carry a wallet full of cards will benefit everyone.
I like, the fact that OneCARD is not aligned to any one recruitment company and focuses on looking after both company and individuals training compliance.
From my experience over the years as a National and State Training Manager, I can see wide application and benefit to outsourcing training management to professionals who understand the training and compliance environment.
Janet Curran
CEO/ Managing Director, Future Institute of Australia
WorkSafe Tasmania has implemented OneCARD to help our staff maintain their capability development records. The features that are useful for us are the coding system that helps categorise different kinds of learning, the searching and reporting functions, and the flexibility to suit our terminology. We have found Kareena and her staff provide a responsive and personalised service.
WorkSafe Tasmania
OneCard has provided our organisation with an efficient solution to our WHS Compliance issues.
As a low-cost, high-impact system the ROI has been exceptional.
Vanessa Kaiser
Capability and Culture Manager City of Wanneroo
Engagement with OneCARD has made the world of ‘Training Management’ an absolute breeze. OneCARD™ has provided us with a complete service, customised to our business size and needs.
At the touch of a button, Protex has full visibility of our training documents and records, access to training calendars, matrices and reports. Where OneCARD has shone for Protex is with the maintaining the accuracy, quality and currency of our training records…which we all know takes attention to detail, ongoing follow-up and most importantly precious time!
Fahed Abou-Hishem
Quality & Technical Manager at Protex Industrial Services
Trust in our exceptional customer service.
For Training Needs Analysis software solutions get started with a training and skills tracking solutions that enables your to be audit ready and ISO compliant.
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