Safety Training Records Tracking Software
For OSHA Compliance in the United States
Is It time to ditch spreadsheets and track OSHA training the smart way?
Instantly prove OSHA compliance with centralized safety training records, license tracking, and audit ready reporting, without spreadsheets.
Employee Training Manager (ETM) by Onecard is the easy way to track workplace safety training across industries such as manufacturing, construction, healthcare, logistics, and energy can quickly become complex, especially when meeting OSHA record-keeping and compliance requirements.
Managing OSHA safety training and licenses is complex.
Requirements vary by role, site, and regulation, and spreadsheets make it hard to maintain accurate, audit ready records.
Employee Training Manager (ETM) is an OSHA training tracker designed to help US organizations record, manage, and report safety training in one central system.
There’s a Simpler Way to Track OSHA Safety Training Records
ETM allows you to track mandatory OSHA training by employee, role, and location, while securely storing evidence and expiry dates.
Real time dashboards provide visibility across your workforce, helping you identify gaps before they become compliance risks.
With structured records and clear reporting, ETM supports OSHA audits, reduces administrative workload, and removes spreadsheet chaos as your business grows.
What Industries Benefit From Tracking Safety Training Records ?
Employee Training Manager helps US Organizations track
OSHA safety training records in one secure system.
Healthcare
Maintain OSHA safety training records and support audits with clear, digital evidence across clinical and non clinical teams.
Manufacturing
Centralize OSHA safety training records and maintain visibility across roles, shifts, and departments.
Construction
Verify worker and contractor safety training, manage site specific requirements, and maintain audit ready records
Retail
Track safety training for casual and seasonal workers across multiple locations and changing rosters.
Hospitality
Manage safety training and onboarding records to ensure staff meet role specific and site requirements.
Defense SME
Manage safety training and onboarding records while supporting ISO and contract compliance requirements.
But Who Actually Benefit The Most from Tracking Safety Training Records
You and Your Employees
Using a Digital safety training records Tracker provide visibility, protection, and confidence across your workforce.
Safety Managers
Quickly identify gaps, track expiries, and demonstrate OSHA compliance during inspections and audits.
Compliance Officers
Maintain accurate, centralised training records with clear evidence to support regulatory and contractual requirements.
Operations Managers
Ensure only trained and compliant employees are rostered for work, sites, and high risk tasks.
HR Teams
Simplify onboarding, manage ongoing training requirements, and reduce manual administration.
Business Owners and Directors
Gain confidence that safety training obligations are met across the business without relying on spreadsheets.
Employees
Benefit by knowing their safety training is up to date, correctly recorded, and recognized across roles and sites.
Why Track Safety Training Records in the US?
What OSHA training records are employers required to keep?
OSHA requires employers to maintain training records that show workers have received appropriate training for their role, tasks, and workplace hazards, not limited to safety training alone.
OSHA compliant training records should clearly identify who was trained, what training was completed, when it occurred, and whether refresher or renewal is required. These records may include licences and qualifications, tickets and certifications, internal HR and safety training, industry training, work instructions, and safe work procedures.
How does safety training tracking help with OSHA compliance?
OSHA requires more than verbal confirmation that training has occurred. Employers must be able to provide evidence showing who was trained, when the training was completed, and how it was delivered or assessed.
Digital training records allow this information to be retrieved quickly during an inspection, audit, or investigation. Beyond regulatory compliance, people leaders need visibility of workforce competency to confirm employees are current and qualified before assigning tasks. This supports safer work practices and reduces operational and compliance risk.
Why are spreadsheets not suitable for managing OSHA training records?
Spreadsheets are not designed to manage the complexity of OSHA training requirements. Training obligations vary by role, task, location, and hazard, and spreadsheets struggle to keep this information accurate, current, and connected.
Spreadsheets also create a disconnect between training records and supporting evidence. Evidence such as certificates, licences, assessments, and sign off documents is usually stored separately in SharePoint, email folders, or project directories, making it difficult for team leaders to quickly verify competency.
Because spreadsheets rely on manual data entry, they are highly prone to errors, duplication, and outdated information. Version control issues, broken links, and inconsistent updates increase the risk of inaccurate records during audits or inspections.
A central digital training system keeps records, evidence, and reporting aligned, giving people leaders real time visibility of who is trained, competent, and current.
How does ETM make tracking safety training and licences easier?
Employee Training Manager (ETM) centralises safety training and licence records in one secure system. Training requirements are mapped to roles, sites, and tasks so employees are only assigned what is relevant to their work.
ETM links each training record directly to supporting evidence, such as certificates, licences, assessments, and sign offs. This removes the need to search across spreadsheets, SharePoint, or project folders.
Expiry dates and renewal requirements are tracked automatically, helping organisations identify gaps before they become compliance risks. Real time dashboards provide visibility for people leaders so they can quickly confirm who is trained, competent, and current.
By keeping records, evidence, and reporting connected, ETM supports audit readiness and simplifies OSHA compliance management.
Why are historical safety training records so important?
Because when something goes wrong, the first question asked is: “Was that person properly trained?” If you can’t prove it, the blame lands squarely on you. Historical training records show exactly who was competent at the time, for how long, and when retraining was due.
With ETM, those records are never lost in a filing cabinet or old spreadsheet. You’ve got a clear, auditable trail that protects your people, proves compliance, and gives you confidence in the face of any investigation or incident.
What are the business benefits of using ETM in the U.S.?
Employee Training Manager (ETM) reduces the administrative burden of managing training, licences, and compliance records. By centralising records and evidence, it saves time, reduces manual errors, and lowers compliance risk.
ETM supports OSHA requirements by providing clear, audit ready training records and real time visibility of workforce competency. People leaders can quickly confirm who is trained, current, and qualified before assigning work.
Beyond OSHA, ETM also supports ISO standards and other industry accreditation requirements. This includes maintaining a live skills matrix, supporting training needs analysis, and identifying gaps in workforce capability.
With structured records and consistent reporting, ETM helps organisations meet regulatory expectations, support audits, and strengthen their position when tendering for contracts.
The result is better control, reduced risk, and a workforce that is safer, compliant, and ready to perform.