Skills Tracker Software Case Study: Forklift Licence Compliance in Manufacturing
Tracking skills in spreadsheets left this manufacturing company blind to compliance.
Team leaders had no visibility of which operators held current forklift licences or when those licences were due to expire.
The risks were high: safety, lost productivity, and failing an audit.
After switching to Onecard Skills Tracker Software, Employee Training Manager everything changed.
In just minutes they uncovered dozens of expired licences, reduced risk, and gained audit-ready confidence.
The Problem
For years, the company relied on spreadsheets to track training and licences. This approach hid critical gaps. When they finally entered their historical and current data into Onecard, they instantly discovered over 50 forklift licences were expired or missing.
The Reality Check
A quick wallet check confirmed the number was closer to 30. But that still meant 30 operators were unlicensed to drive forklifts — and without immediate training, they were off the floor. Management was forced to book four days of forklift training that hadn’t been budgeted for, creating operational and financial headaches.
The Solution
Using Onecard’s Skills Tracker Software, the company set forklift licences as a mandatory requirement for the Operator role. That gave them instant visibility:
Who was compliant, and who was not.
Which licences were due for renewal.
Where to focus training spend in the next budget cycle.
The Ongoing Benefit
Now, the business runs lookahead reports to plan renewals and factor costs into the training budget well in advance. Team leaders get reminders and can chase operators for evidence before expiry. And when employees receive a new licence, they simply scan or photograph it and upload it via the remote uploader, ready for the administrator to approve.
The Result
Since adopting Onecard, the company has passed every audit with best practice recognition. They’ve saved time, reduced compliance risks, and built a proactive system where skills tracking supports both safety and strategy.
